Outlook: Copy calendar items to another calendar

In Microsoft Office Outlook, you cannot copy all the items in a Calendar folder when you right-click the folder, select Copy Calendar, and then you paste in another top-level folder. Instead, this method creates a new subfolder under the destination folder.

To copy all of the items from a Calendar folder to another folder, you must select each item and then copy and paste it to the target folder.

To display the items in the folder in a tabular view, use one of the following methods:

• Temporarily clear the filter from an existing tabular view.
• Define a new permanent, tabular view of all calendar items.

To clear the filter from an existing tabular view, follow these steps:

1. Select the Outlook Calendar folder.
2. On the View tab, select Change View, and then select one of the tabular views such as List or Active.
3. On the View menu, select Reset View.
4. Select Yes to reset the view to the original settings.

To define a new permanent tabular view, follow these steps:

1. Select the Calendar folder.
2. On the View tab, select Change View, select Manage Views, and then select New.
3. Type a name for the new view, select Table, and then select OK.
4. In Advanced View Settings, select Sort.
5. In the Sort items by list, select Start and Ascending.
6. In the Then By list, select (none), and then select OK.
7. Select OK, and then select Apply View.

Either of the previous procedures will display a list of all Calendar items.

After all items are displayed, follow these steps:

1. To select all items, use the keyboard shortcut, Ctrl + A.
2. To copy the items, use the keyboard shortcut, Ctrl + C.
3. Select the destination folder.
4. To paste the items, use the keyboard shortcut, Ctrl + V.

NOTE

To paste the items correctly, the destination folder must be a calendar folder.

This process inserts a copy of all the Calendar items into the destination folder.